1(a). "Society" shall mean the Indian Society for Medical Statistics.
1(b). "Council” shall mean the Governing Council of ISMS.
1(c). "Committee” shall mean the Executive Committee of ISMS.
1(d). "Member” shall mean a person or institution, duly admitted to the Society, by the General Secretary and / or the Treasurer on behalf of ISMS.
1(e). "Fellow” shall mean, unless otherwise specified, elected Fellow of the Society.
1(f). "Journal” shall mean the official journal of the Society.
1(g). "Bulletin” shall mean the official Bulletin of the Society.

2. The Society shall consist of members whose names are on the Membership Register of the Society, maintained by the General Secretary

3. The registered office of the Society shall be located in the Department of Biostatistics, All India Institute of Medical Sciences, Ansari Nagar, New Delhi – 110029. The Secretariat i.e., the working office of the Society shall be located at the place of work of the General Secretary. The working offices of the Treasurer and Editor of the Bulletin as well as Editor-in-Chief of the Society’s journal shall be located at their respective places of work.

4.1 There shall be a Register in which the names of all members of the Society shall be entered with their addresses including e-mails and shall be updated from time to time. The General secretary shall enter the names of the newly admitted members in the Register, give them membership number and inform such entries to the Web Coordinator and to the member concerned. The member shall be deemed to have been admitted to the Society on the date, Informed to him / her by the General Secretary / Treasurer. The category of membership shall be determined by the General Secretary and / or the Treasurer at the time of his / her admission to the Society.

4.2 There shall be a separate Register for fellows in which their names and addresses including e-mails, area of specialization etc, shall be entered year-wise. Relevant information of fellows shall be updated from time to time. This will be maintained by the General Secretary of the Society.

4.3 There shall be separate registers for each award, oration, prize, medal, grant and memento. The General Secretary shall enter year-wised relevant data of each awardee in these registers.

5. There shall be two classes of membership, namely-Life Member and Institutional Member. Eligibility: Membership of the Society shall be open to any graduate in any discipline who subscribes to the objectives of the Society, irrespective of race, religion, sex, political affiliation or nationality. In addition, any scientific society, institution and human welfare organization, may be elected to the Institutional Membership of the Society.
a) Life Member: Those who are eligible for membership of the Society and pay life membership Fee, and
b) Institutional Member: Those scientific societies, institutions and human welfare organization Which pay annual institutional membership subscription. This will be on year-to-year basis. Further, Institutional membership shall be made in the name of Head of the institution, Organization or the society.

6. Any person desirous of becoming a member shall make an application in the prescribed form to The General Secretary or the Treasurer along with membership fee, who will review the Application for admission to the specific membership category. If the application is accepted, Then they will admit the applicant, on behalf of the Governing Council, as a member of the Society. This provision shall also apply to any organization / society desirous of becoming Institutional Member.

7. After a person / organization is admitted, the General Secretary shall send a ‘welcome e-mail’, Informing the concerned person / organization about the admission and later, also provide a Membership certificate.

8. A person / organization shall cease to be a member of the Society if his / its name is removed from the Membership Register. The name of the person / organization shall be removed from the Register by the Governing Council:
a) On the death of a person, or
b) On his / its resignation. The resignation of any member from the Society shall be in writing, addressed to the General Secretary and shall be accepted by the Executive Committee, provided there are no dues of the Society on him / her of any kind. Or
c) If the Institutional Membership subscriptions are in arrears for more than 6 months and the Dues have not been paid in spite of a final notice from the General Secretary or the Treasurer.
9. The membership of any member may be terminated for other reasons which the Governing Council may deem sufficient by votes of not less than two-thirds of the members thereof, present at a special meeting, called for the purpose or at the Annual General Body Meeting. The member concerned shall have a right to explain his conduct and the General Secretary shall acquaint all the members of the Governing Council with his / her explanation. He or she shall have the right to appeal to the General Body, if he / she so desires, but in the case, this person must inform the General Secretary of his / her desire to do so within one month general Secretary of his / her desire to do so within one month of the receipt of the decision of the Governing Council.
10. If an Institutional Member whose name had been terminated previously under Section (c) seeks re-admission as a member in the Society, even without disclosing this fact, its application shall be duly re-considered by the Society for the purpose.

11. In case of termination of membership, except as under Section 9, the member may get reinstated by the Governing Council, after paying the prescribed fee and the arrears.

12.1 Life Member: Each Life Member shall have the right to

a) Attend the General Body Meeting of the Society and to vote on all issues.
b) Receive information on Society’s routine activities including the statement of accounts and copies of reports, bulletin, journal or any other publication – either free or at the subsidized rate, as the Society may decide from time to time.
c) Use the Society’s library and room, if any, set apart for the purpose.
d) Attend and take in scientific meetings, lectures, workshops, seminars etc. of the Society, and.
e) Enjoy such other privileges of membership as may from time to time be conferred on members By Rules and Bye-laws of the Society

12.2 Institutional Member: Any institution, human welfare organization or society as an Institutional Member, shall have right to

a) Depute 3 professionals to attend and take part in scientific meetings, lectures, workshops, seminars, etc. of the Society.
b) Depute any one nominee to attend the General Body Meeting of the Society and to vote on all issues.
c) Receive information on Society’s routine activities including the statement of accounts and copies of reports, bulletin, journal or any other publication, either free or at the subsidizedrates, as the Society may decide from time to time, and
d) Enjoy such privileges, mentioned above in 12I (c) & (e).

13. A member whose name has been entered in the Membership Register is obliged to accept the Rules and Bye-laws of the Society and follow them. No one shall be absolved on the plea that he has not received a copy of the Rules and Bye-laws of the Society.

14. The year of the Society for financial purposes may be from 1st April to 31st March and for any ther purpose of the Society, the calendar year will be considered as “one year”.

15. All members will pay their membership fee at the rate as decided by the Society from time to time. Life Member will pay their life time membership fee – once only, at the time of admission to the Society. The Institutional Members however, will pay their membership fee on annual basis. Membership fees shall be paid to the Treasurer of the Society. All payments will be made in form of electronic money transfer or bank draft / multicity cheques in favor of the “Indian Society for Medical Statistics”.

16. For better attainment of the aims of the Society, the members of the Society shall, provided its Governing Council so decides (by 2/3 majority votes) and the General membership gives its concurrence (by 2/3 majority votes), group themselves into Regional Branches of ISMS.

17. The Society may affiliate or be affiliated with any other national, foreign or international organization or professional Society – engaged in the promotion of medical biostatistics in any way.
18. Regional branches, if any, shall not affiliate or be affiliated with any other organization, unless the Society is affiliated with the latter.
19. Organizations affiliated by the Society shall pay the subscription or any other payment at a rate, agreed upon in the Memorandum of Understanding (MOU) signed between them.

20. The general management of the Society shall vest in the Governing Council. Executive Committee shall take decisions on routine matters only from time to time. If necessary, the Executive Committee can also take policy decisions but on adhoc basis only; such decisions will Have to be ratified by the Governing Council and the General Body. The Governing Council will be the main organ of the Society.
There will be a Web Co-ordinator, named by the Governing Council. He / She will be a member of both the Executive Committee as well as the Governing Council.

21. The Executive Committee, at any time, will have a maximum of 6 office bearers. It will consist of the following
1) President
2) President – Elect
3) General Secretary
4) Treasurer
5) Editor-in-Chief (Editor of the Bulletin, in absence of Editor-in –Chief), and
6) Web Coordinator

22 (a) The Executive Committee may meet – physically or by e-mail, for transactions of business as And when it deems fit. Presence of the Committee’s 3 Members (out of 6) will form quorum, Provided that it includes President or, in his / her absence, the President-Elect, and the General Secretary or, in his absence, the Treasurer, General Secretary, as Convenor, will call these Meetings with the consent of the President. Every matter will be decided on consensus basis And in case of any controversy, by the majority vote. In case of e-mails, concurrence of at least 4 members of the Executive Committee, including the President, shall be required. In instances of equality of votes, the President (in his absence, the President-Elect) shall exercise his second vote or casting vote.
22 (b) The Committee shall be entitled to act with the authority of the Society in the furtherance of the aims and objects of the Society.
22 (c) The Committee shall take action from time to time during the year on decisions taken by the Society in its Governing Council and General Body meetings
22 (d) The Committee will have powers to appoint or remove salaried personnel of the Society, if any.
22 (e) It will continue to work, despite any vacancy, that takes place in between.
22 (f) In case of any casual vacancy of any office-bearer, the Committee will have power to fill the same on ad hoc basis, if necessary, subject to the ratification by the Governing Council. This shall be regularized only after the approval of the General Body.
22 (g) The Committee may take any decision which is considered necessary towards fulfillment of the Aims of the Society, subject to the ratification of the same by the Governing Council and the General Body.

23. The Governing Council of the Society shall comprise of, a maximum of 15 office – bearers, given below. They all must be Life Members of the Society:

a) President
b) President - Elect
c) General Secretary
d) Treasurer
e) Editor-in-Chief (in absence, Editor of the Bulletin)
f) Web Coordinator
g) Immediate Past-President*
h) Immediate Past-General Secretary*
i) Immediate Past - Treasurer, and*
j) Six Council Members, to be elected directly from the Life members of the Society (efforts will be made to elect one member from medical or allied sciences and one member from the Society’s women membership or less represented geographical region / State in the Society).
*) Provided s/he had completed her / his full term as an elected regular office-bearer

24(a) The Governing Council will normally meet for the transactions of business once in a year during annual conferences. However, special meetings, if necessary, may also be called. A meeting of the Governing Council at which a quorum is present (see, Part III, Section 21) shall be competent to exercise all or any of the functions of the Council. All questions arising at any time of the Council meeting shall be determined by majority of votes. In case of equality of votes the President shall exercise a second or casting vote.
24(b) The decision of the Governing Council of the Society in all matters pertaining to the Society shall Be final, subject to ratification by the General Body at its Annual General Meeting.
24(c) The Governing Council shall be entitled to act with authority of the Society in the furtherance of the aims and objects of the Society and transaction of any business or financial matter that may arise.
24(d) The Governing Council shall have the power to appoint committees and fix their of reference as and when necessary. Any such committee may co-opt as members thereof, such persons who have experience in matters to be dealt by it. Any member of the Society may be co-opted as member of a committee. The Chairman of each committee shall be nominated by the Governing Council.
24(e) The Governing Council shall have power to form rules for election of office-bearers of the Society. To implement the procedure made, it will have power to constitute a Nominating Committee (see, Article XXVII of Part II) to recommend suitable candidates to the Governing Council, for vacant positions of office bearers and Council Members. If election through voting For any position (in case of any controversy on candidate’s name) shall be required, the Governing Council, led by the President, will have power to form an Election Committee for the Purpose, subject to the ratification by the General Body.
24(f) The Governing Council shall have power to form rules for election of fellows and constitute a Fellowship Committee (see, Article XXV of Part II) to elect fellows of the Society, each year
24(g) The Governing Council shall also have power to form rules for different awards and constitute Awards and Search Committees (see, Article XXVI of Part II) to process their entries and inform Its recommendations to the Council. In view of different nature of awards, the Governing Council shall also have power to constitute additional committees to process their entries and Finalize them as and when needed.
24(h) The Governing Council shall review and scrutinize the proposals, received for organizing Annual Conferences and make recommendations in this effect to the General Body for final decision

25(a) The Governing Council shall have power to fill-up, based on Nominating Committee’s recommendations, vacancies occurring in its members during its terms of office. Such members shall hold office only for the remaining period of the term.
25(b) In normal circumstances, an office-bearer shall give three months notice of his / her desire to resign.
25(c) Office-bearers of a committee must inform the President and the General Secretary if they are unable to serve for any length of time. In such a case, alternative arrangements will be made By the Executive Committee.
25(d) A regular office bearer who did not complete full term of his / her office due to any reason or the one – appointed against a casual vacancy, shall not enjoy the benefit of ex-officio position, if any, in the subsequent term

26(a). The Society may publish a Journal, which shall be managed by a Journal Management Committee. The Editor-in-Chief will form Journal’s Editorial Board and publish the Journal.
26(b). The Editor-in-Chief of the Journal shall enter in a Register all books, journals or any other study material, received for review purpose and form a policy for reviewing such publications in the Journal
26(c) In addition to this, the Society may also publish a Bulletin; called ISMS Bulletin. The Bulletin of the Society shall be managed by a separate Editor. He / She will be responsible for managing the Bulletin independently. Further, in the absence of the Editor-in-Chief, Editor of the ISMS of Bulletin, will act as a member of the Executive Committee as well as of the Governing Council.

27. Amendment to the Memorandum, Rules and Bye-laws of the Society may be made at the annual General Meeting after adequate notice (of not less than 30 days). Any amendment to be carried, shall have at least two-thirds of majority of those voting
28. Resolution for amendment shall be very precise and may be proposed by any life member of the Society who shall inform the General Secretary of his/her desire to do so and send a copy of the resolution for consideration by the Governing Council. The resolution shall be sent to the General Secretary not less than 30 days before the Annual General Meeting.

29. Fellowship: The Society will bestow fellowship (FSMS, in abridged form) to its senior life Members for the significant contributions, made by them to the discipline and also, to the Society as per the rules framed for this purpose. Elected fellows may write FSMS, after their names. It will be a highest honor of the Society, bestowed on its member. Entries/nominations for this purpose shall be processed by the Fellowship Committee
30. Awards: Similarly, the Society- to recognize important scientific research contributions, made by its members and to encourage scientists, faculty and students, working in the area of their interest – will institute orations, awards, prizes, medals, scholarships, grants and mementos etc. under different names and will bestow on them, each year, following rules in force – which the Society may form from time to time, for each award separately. The processing of awards entries / nominations shall be done either by the Awards Committee or by the Search Committee – as the case may be, unless otherwise mentioned. These Committees will process the entries for various awards, and forward their recommendations to the Governing Council for final decision (unless mentioned otherwise for any award), subject to the ratification by the General Body.

31. There shall be following 4 committees of the Society, which will function on regular basis. These Committees shall be constituted by the Governing Council, subject to the approval by the General Body.
i) Fellowship Committee
ii) Awards and Search Committees
iii) Nominating Committee, and
iv) Journal Management Committee

32. There shall be a Fellowship Committee – consisting of 10 senior life members (President and 9 members) with current President as its Chair. The tenure of this Committee shall be of 3 year with provision of re-election of its members.
33. The Governing Council will make rules for formation of this Committee and procedure for electing fellows. The Fellowship Committee will process the entries as per rules in force and Recommend candidates for election of fellows to the Governing Council. Fellows shall be Elected by the Governing Council, subject to the ratification by the General Body.

34. Various awards of the Society in form of orations, awards, prizes, grants, medals, scholarships And mementos, etc shall be dealt with either by Awards Committee or Search Committee, unless otherwise mentioned.
35. Awards Committee: There shall be a 5-member Awards Committee to deal with one category of Awards, namely: i) Professor BG Prasad Award, ii) Smt Surajkali Jain Award, iii) Professor P V Sukhatme Award, iv) Professor K R Sundaram Young Research Scholar Award and v) Smt. Saroj Shukla Travel Scholarship.
36. The tenure of the Awards Committee shall be of 3 years with provision of re-election of its members. The Governing Council will make rules for formation of Committee and processing of entries for each award. This Committee will process entries as per the rules in force and recommend candidates for each of the above awards. Final decision on each award shall be taken by the Governing Council (unless mentioned otherwise for any award), subject to the ratification by the General Body
37. Search Committee: There shall be a 5 – member Search Committee, consisting of senior life Members to deal with other group of awards, namely: i) Professor S K Bhattacharya Oration, ii) Smt. Ramrati Lalima Sahai Award, iii) Lifetime Achievement Award and iv) Professor A Indrayan Travel Grant.
38. The tenure of this Committee shall also be of 3 years with provision of re-election of its members. the Governing Council will make rules for formation of Committee and identification of candidate for each of the above awards for final decision by the Governing Council (unless mentioned otherwise for any award), subject to the ratification by the General Body.
Note: The Governing Council of the Society, at any time however, may add any new award or Delete any existing award, enlisted under either Awards Committee or Search Committee. Also, It may interchange any of the awards, enlisted under one committee to the other.
39. Exceptions: The two other awards, namely Professor R N Srivastava Award and Professor P P Talwar Memento, not covered under the above two committee, shall be dealt with as under:
a) Professor R N Srivastava Award Committee: Entries for this award shall be invited each year by the General Secretary along with other awards of the Society . Its entries shall be submitted directly to the Organizing Committee of the Society’s Annual Conference with a copy to the General Secretary. President will form a 4-member ad hoc Committee during the Annual Conference, for evaluation of entries. Governing Council will form rules for formation of this Committee and processing & evaluation of entries.
Note: The Governing Council for a new award may set an additional Committee, if so required, to handle entries of the same.
b) Professor P P Talwar Memento: This award shall not be competitive. The memento shall be given to the Organizing Secretary of the Annual Conference each year in recognition to his / her outstanding services to the Society.

40. There shall be a Nominating Committee, appointed by the Governing Council, to identify and Suggest names of office-bearers and members to the next term of the Council. The General Secretary of the Society shall invite nominations from the members for every vacancy in the Governing Council, well in advance (at least 3 months before the Annual General Body Meeting)
41. It will consist of 3 former Presidents (one Chair and 2 members). Its tenure will be for 3 years, with provision of re-election of members for subsequent terms. To maintain the continuity, all the members of the Nominating Committee will not be changed at one time.
42. Nominating Committee, based on general consensus amongst its members – as far as possible, Will be for 3 years, with identify suitable members for various vacant positions and facilitate their Nominations, each time.
43. Nominations / entries for different vacant positions shall be submitted directly to the Chair, Nominating Committee, with a copy to the General Secretary.
44. General Secretary shall check all entries received for different positions in the light of rules in Force. In case of any anomaly, he/she shall report the matter to the Chair of the Nominating Committee. This Committee will submit its recommendations to the Governing Council at least 2 weeks before the annual conference for final decision, subject to the ratification by the General Body.

45. To manage Society’s official journal, there will be 5-member Journal Management Committee (JMC) with Editor-in-Chief of the Journal as its Chairperson and two others as Secretary and Treasurer of the JMC
46. The Editor-in-Chief will constitute the JMC by co-opting rest other 4 members (including Secretary and Treasurer) form the life membership of the Society.
47. This Committee shall be mainly responsible for publishing the Journal and arranging its funding.
48. The tenure of the JMC will be 0f 5 years. Formation of JMC will require approval of the Governing Council.

49. In the event of Dissolution or winding up of the Society, the assests remaining as on the date of dissolution shall, under no circumstances, be distributed among, the members of the Society. The same shall be transferred to another charitable trust, society, association or institution whose objects will be similar to those of this Society.